Billable utilization
The portion of working time that can actually be invoiced to clients.

Tax & employment
Translate a salary goal into a freelance rate that also funds expenses, non-billable time and a benefits allowance.
✓ 2026 rules · Last verified August 2026 · Based on official Canadian sourcesMinimum planning hourly rate
Planning estimate — not financial advice.
Understand the result
The portion of working time that can actually be invoiced to clients.
Adds annual expenses and the entered benefits and risk allowance to target salary, then divides by annual billable hours.
Taxes, Goods and Services Tax or Harmonized Sales Tax registration, bad debt, utilization and market pricing require separate review.
Recommended next step
Use the next calculator to check another part of the same financial question.
Estimate income tax and both sides of the Canada Pension Plan (CPP) or Quebec Pension Plan (QPP) on net business income.
Continue →View every calculator in this category →Helpful answers
Your freelance rate should cover more than the salary you want to replace. It should also account for unpaid administrative time, vacation, benefits, business expenses, self-employed CPP/QPP contributions, taxes and a profit or risk margin.
Start with the annual compensation you want to replace, add employer-paid benefits and business overhead, then divide by realistic billable hours rather than all working hours. Freelancers usually cannot bill every hour they work.
There is no universal number. The realistic total should exclude vacation, holidays, sick time, sales, administration, bookkeeping and other non-billable work, which is why using 2,080 billable hours often understates the required rate.
Usually, yes. Employees often receive paid vacation, employer payroll contributions, equipment and benefits that a self-employed person must finance directly, while freelancers also carry business and income volatility risk.
The appropriate amount depends on net business income, province, deductions and other income. A percentage reserve can help with cash flow, but a self-employed tax calculation is more accurate than using one fixed rule for everyone.
Methodology & official sources
Adds annual expenses and the entered benefits and risk allowance to target salary, then divides by annual billable hours.
Taxes, Goods and Services Tax or Harmonized Sales Tax registration, bad debt, utilization and market pricing require separate review.
ca.expanded.2026.v1 · Effective 2026-01-01 · 2026 rules · Last verified August 2026 · Based on official Canadian sources